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Employment Opportunities


Job Title

PERSONNEL MANAGER

Job Code

00756 HUMAN RESOURCES PROFESSIONAL 1

Auto req ID

18390BR

Location

Polk County

Location Zip Code

50319

Location City

Des Moines

Full/Part Time

Full-Time

Department

009-Agriculture

Salary Minimum

$40,248

Salary Maximum

$68,182

Job Description

Interprets laws, rules, and policies governing human resources programs and serves as the subject matter expert for the  Department on DAS-HRE rules/procedures, collective bargaining agreements, classification and other human resources issues. Advises IDALS management team including the Secretary, Deputy Secretary and Division Directors on all human resource matters to ensure consistent and timely application of rules, policies, procedures and collective bargaining agreements.
 

  • Serves as Department liaison with DAS Personnel Officer.
  • Represents the IDALS management team at relevant meetings and serves as liaison with DAS-HRE and LRT.
  • Advises the IDALS management team on personnel policy development.
  • Prepares correspondence on behalf of the IDALS management team for human resource related matters.

 
Supports, guides and counsels supervisors regarding all aspects of human resources:
 

  • Advises supervisors on hiring procedures and reviews relevant paperwork to ensure consistency and compliance with applicable rules.  Participate on interview panels, as required.  Recommends appropriate compensation levels in preparing justification for advanced appointment rates.
  • Consults with and advises supervisors in development of minimum qualifications (for non-merit employees), selectives and competencies. 
  • Consults with and advises supervisors on job classification decisions and PDQ development to ensure consistency across the department and with DAS-HRE requirements. 
  • Advises supervisors on discipline procedures, investigation procedures, coaching/counseling, etc.   
  • Advise supervisors and assists in preparation for grievances. 
  • Advise supervisors and assist in effective resolution of personnel complaints. 
  • Advises supervisors and assists with performance evaluation process. 
  • Prepare interrogatories and exhibits as requested by the DAS General Counsel or Attorney General’s Office or as required for grievances or arbitrations.    

 
Manages training activities of the Department:
 

  • Trains supervisors to manage in compliance with state laws, federal laws, DAS-HRE rules and collective bargaining agreements
  • Coordinates employee training opportunities.
  • Conducts new employee training and orientation. 

 
Provides human resource services to all IDALS employees:
 

  • Advises employees on benefits and workers' compensation issues.
  • Prepares and communicates informational materials to educate employees about benefits and other human resource issues.

 
Manages IDALS Human Resources activities and programs:
 

  • Manages payroll activities to ensure timely and accurate payment. Supervises workers entering timesheet info in HRIS.  
  • Manages workers compensation program including arranging physician visits and return to work.
  • Manages files and records in accordance with records retention policies.
  • Leads the development and implementation of a statewide recruitment plan and succession planning for the Department workforce.
  • Manages affirmative action compliance activities. 

 
 
 

Minimum Qualification Requirements

Graduation from an accredited college or university with a Bachelor’s Degree.

For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Post Close Date

10-Jan-2017

To Apply:

Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on “Apply for Job Vacancy(s)” button.  You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.

In addition to applying through the Department of Administrative Services, please submit a cover letter and resume to Gloria Stinson, HR Associate, IDALS Personnel Bureau, Wallace Building, Des Moines, IA  50319; or fax 515-281-8503; or email Gloria.stinson@iowaagriculture.gov

Point of contact for Applicant questions:

Gloria Stinson; Gloria.stinson@iowaagriculture.gov

 

Job Title

WAREHOUSE/GRAIN DEALER EXAMINER

Job Code

00482 WAREHOUSE/GRAIN DEALER EXAMINER

Auto req ID

18370BR

Location

Poweshiek County

Location Zip Code

50112

Location City

Grinnell

Full/Part Time

Full-Time

Department

009-Agriculture

Salary Minimum

$41,475

Salary Maximum

$60,944

Job Description

The territory for this position is Poweshiek and surrounding counties.

Perform examinations of grain dealer and warehouse operators (licensees):  Take a "cut-off" of document numbers for scale tickets, settlement sheets, checks, warehouse receipts, etc. to document the point in time at which the commodity obligations will be established.  Examine the licensee's records to verify the accuracy of the records, establish the licensee's current obligations, verify the proper settlement of obligations and verify compliance with applicable regulations.  Enter all warehouse receipts and credit-sale contracts into the bureau's records.  Check the content of the receipts and contracts for accuracy and compliance.  Select a sample of commodity transactions and follow through the various records to verify proper final settlement.  Enter commodity obligations and documentation of records verification.  Provide printed reports to the licensee and to the office.  Prepare written reports containing narratives of the examination findings and reports of violations.  The violations and recommendations are discussed with the licensee management and the manager's signatures are obtained on the appropriate documents.
 
Perform an audit of grain check off monies collected and submitted by the licensees.  Request records from the licensee and check one month in detail.   Check at least one settlement sheet for corn and soybeans to see that the assessments were computed correctly.  If there errors check additional settlements.  Verify check off withholding has been properly remitted to the commodity organizations.  Advise licensee of errors and under/over payments.  Enter audit findings into the computer database.
 
For warehouse operator examinations, commodities are inventoried and compared to the licensee's obligations.  This involves taking physical measurements and may require climbing ladders or stairs, climbs up to 100 feet or more and wading through grain in flat storage buildings.  May need to probe grain within a structure with either hand or power probing equipment to verify grain quality.  Confined-space entry procedures often apply. Use of fully body harness, life line rope, carabiners, etc. is often needed.  Harsh weather conditions and slippery surfaces are frequently encountered.  Prioritize assigned work in order to complete the exams within the statutory and procedural guidelines.   Examiners perform an average of 17 warehouse exams per year that require the physical inventory of commodities in storage and an average of 14 grain dealer exams that do not require a physical inventory
 
Other work duties:   Travel to the locations required to perform the duties noted above and below by a state-owned vehicle assigned to each examiner, unless otherwise approved.  State vehicle use rules from DAS and IDALS must be followed.  Prepare time use, vehicle and expense records to file with the bureau office in accordance with deadlines.  Exchange electronic data with the bureau office as directed.  Provide the bureau office with a weekly itinerary and/or keep the office advised of where you are at by phone or e-mail.  Submit completed exam report hardcopies and checks collected to the bureau office.  Attend training and educational meetings as assigned.
 
Inspect new warehouse facilities for licensing:   Perform examinations to license new warehouse companies or to amend existing warehouse operator licenses to add new facilities.  Examine the facility to make sure that it is suitable for storing the products and to obtain measurements and reference points.  Examiners perform an average of 6 licensing or amendment exams per year.
 
Perform Special investigations and examinations:  Upon direction from bureau management, investigate people or companies suspected of operating a warehouse or grain dealership without proper licensing.  Testify in court cases or departmental hearings as required.   Upon direction from the bureau management, make reconstructions of grain records for companies that have failed to maintain proper records or who are suspected of falsifying records.  When IDALS has been appointed as receiver for the grain in storage, the examiner is responsible for supervising the load out of the facility.  Proper safeguards must be taken to prevent loss of the commodities.  Complete records of the load outs must be maintained.  Assist bureau office staff in cross-verifying depositors and seller’s indemnity fund claims.  Assist the claimants with their inquiries.
 

Minimum Qualification Requirements

Graduation from an accredited college with an Associate’s Degree in accounting, business, or agri-business.
For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Post Close Date

03-Jan-2017

To Apply:

Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on “Apply for Job Vacancy(s)” button.  You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.

In addition to applying through the Department of Administrative Services, please submit a cover letter and resume to Gloria Stinson, HR Associate, IDALS Personnel Bureau, Wallace Building, Des Moines, IA  50319; or fax to 515-281-8503; or email Gloria.stinson@iowaagriculture.gov

Point of contact for Applicant questions:

Gloria Stinson; Gloria.stinson@iowaagriculture.gov


 

Job Title

ADMINISTRATIVE ASSISTANT 2

Job Code

00709 ADMINISTRATIVE ASSISTANT 2

Auto req ID

18362BR

Location

Polk County

Location Zip Code

50319

Location City

Des Moines

Full/Part Time

Full-Time

Department

009-Agriculture

Salary Minimum

$41,475

Salary Maximum

$60,944

Qualification Requirement

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list.

Job Description

Provide administrative support functions for the State Veterinarian. These duties include: answering internal and external telephone calls; scheduling and completing requests for travel for various functions and meetings (for State Veterinarian and other staff, as necessary); and, maintaining a schedule and appointment calendar, etc. Coordinate, verify and get approval for leave requests for all employees under the supervision of the State Veterinarian. Collect, verify and process timesheets, expense vouchers, and work summary reports from field staff. Monitor compliance with office procedures for all staff under the supervision of the State Veterinarian. Schedule adequate printer and fax machine maintenance.
 
Administration of Iowa Homeland Security Grant (IHSG).  Draft the IHSG cooperative agreements. Track financial receipts for each of the above listed grants; complete quarterly reports. Knowledge of State and Federal guidelines for cooperative agreements. Work with Iowa Homeland Security to ensure all documentation is completed for grants. Provide statistical information and reports as requested. 
 
Performs necessary administrative and clerical functions for the implementation of the Animal Industry Scrapie and Avian Influenza programs. Such duties includes the performing liaison functions with the USDA office for quarantine releases, tracking high risk trace animals; maintaining files and test information for the Avian Influenza program; handling routine correspondence for these programs; and monitoring the activities associated with these programs. Provide communication to the industry, producers, and the public as necessary. Monitor testing results for Equine Infectious Anemia.
 
 
Miscellaneous Duties as assigned. Become familiar  and competent in other work areas of Animal Industry so as to be able to provide assistance when necessary, and to maintain continuity during absences. This will include directing telephone calls, as well as other clerical duties. Special research projects relative to program areas, statutory changes, compliance matters, and other related areas will be required, with reporting to the supervisor and upper level management. Administrative reports necessary for the efficient and effective operation of the different programs, including budgetary and staffing reports, will be prepared and presented to various staff. Iowa State Fair. Assist in the preparation and distribution of exhibit regulations. Communication and assistance with scheduling staff for inspection duties at the State Fair.
 
Maintain supplies for Animal Industry Bureau so ready stock is available when needed. Prepare existing and new forms and materials to go to printing, and  prepare forms and materials for distribution at presentations or other occasions. Provide statistical information and reports as requested.   Compile articles and prepare annual Animal Industry Newsletter for printing.
 
Review of the HPAI Google drive to make sure all of the information is accurate, releases attached with quarantines and surveillance documentation is all compiled in binders.  Date stamping all CVI’s of animals coming into Iowa and capturing all numbers by species on electronic spreadsheet for reporting numbers needed for cooperative agreement reporting.

Minimum Qualification Requirements

Graduation from an accredited college or university and experience equal to one year of full-time administrative or technical support work (e.g., determining budget, personnel and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).

For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Selective Certification Requirements

Along with the Minimum Qualification Requirements, candidates must meet the following selective certification requirements to be considered qualified for this vacancy. Additional info.

Selectives

GRANT WRITING AND MANAGEMENT (6 MTHS EXP ONLY) [246]

Selective Definitions

246 Grant Writing and Management
6 months’ professional level experience as one of a team or as the sole organizational resource managing the grant program, which includes all of the following: writing grant applications/proposals, managing grant funds, providing technical assistance to sub-grantees, monitoring grants, and grant performance reporting. Experience must have been a major or dominant function of the job. May also include experience reviewing, approving/awarding, and monitoring others' grant proposals, but this alone does not qualify.

Post Close Date

04-Jan-2017

To Apply:

Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on “Apply for Job Vacancy(s)” button.  You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.

In addition to applying through the Department of Administrative Services, please submit a cover letter and resume to Gloria Stinson, HR Associate, IDALS Personnel Bureau, Wallace Building, Des Moines, IA  50319; or fax 515-281-8503; or email Gloria.stinson@iowaagriculture.gov

Point of contact for Applicant questions:

Gloria Stinson; Gloria.stinson@iowaagriculture.gov


 

Job Title

ACCOUNTANT/AUDITOR 1

Job Code

00309 ACCOUNTANT/AUDITOR 1

Auto req ID

18354BR

Location

Polk County

Location Zip Code

50319

Location City

Des Moines

Full/Part Time

Full-Time

Department

009-Agriculture

Salary Minimum

$37,627

Salary Maximum

$55,536

Job Description

Purchasing: Act as the Purchasing Expert for the department. Must maintain current knowledge of all applicable state and federal regulations pertaining to procurement. Receive purchase requests, review for accuracy and allowability; post procurement opportunities to the TSB website (if necessary), assist staff in finding vendors to get competitive quotes from, place orders, receive items, and maintain procurement data for payment.
 
Travel: Act as the department’s technical expert for travel-related policies, including out-of-state and international travel. Responsible for all out-of-state and international travel for the department, including audit and on lining of claims for payment.
 
Program Accounting: Responsible for program accounting for assigned IDALS programs. Maintain excel worksheets, monitor cash flow of programs, and track program activity.  Provide periodic reports and comparative analysis to program managers. Review and process claims for reimbursement in program areas.
 
Pre-Audit: Responsible for serving as a backup and providing additional assistance for pre-audit functions for account payable transactions. Pre-audit account payable documents in accordance with policies and procedures adopted by Department of Administrative Services - State Accounting Enterprise (DAS-SAE) and the Iowa Department of Agriculture and Land Stewardship (IDALS).
 
Policy Guidance and Exception to Statewide Policy: Act as the technical expert on DAS, Federal, and other required policy and procedures. Provide guidance to departmental staff as needed. Responsible for maintaining Exception to Statewide Policy approvals and ensuring any necessary departmental meetings/conferences are added to the State Sponsored Conference table.
 
Cell Phones: Serve as the primary department contact for cell phone users and acts as a liaison with cellular customer service and account representatives. Maintain and oversee departments cellular telephone service accounts and on a monthly basis receive, review, and audit cellular phone bills. Prepare PRC documents to process and pay monthly bills.
 
Memberships: Act as the department membership coordinator. Maintain accurate and detailed records of departmental memberships. Ensure compliance with Statewide and any Federal regulations. Follow proper DAS payment guidelines.
 
Perform other duties as assigned including various reconciliation functions, data entry functions and daily operations duties. Process refunds to vendors who have requested a refund or have overpaid the department. Perform recordkeeping and analysis of accounting records to prepare periodic billings. Preparation of periodic accounting reports as assigned including the quarterly Targeted Small Business Report and others as directed. Act as the Income Offset coordinator for the Department. Add new vendors to the offset program as necessary. Receive offsetting information from DAS and act on information appropriately in a timely manner as required by program. Work with department program managers to ensure Income Offset program is up-to-date and accurate.
 

Minimum Qualification Requirements

Graduation from an accredited four year college or university with a minimum of twelve semester hours (or its equivalent) in accounting, business administration or finance.

For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Post Close Date

03-Jan-2017

To Apply:

Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on “Apply for Job Vacancy(s)” button.  You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.

In addition to applying through the Iowa Department of Administrative Services, please submit a cover letter and resume to Gloria Stinson, HR Associate, IDALS Personnel Bureau, Wallace Building, Des Moines, IA  50319; or fax 515-281-8503; or email Gloria.Stinson@iowaagriculture.gov

Point of contact for Applicant questions:

Gloria Stinson; Gloria.Stinson@iowaagriculture.gov

 


 

Mailing Address: IDALS,  Wallace State Office Building,   502 E. 9th Street,  Des Moines, IA 50319:     PH: 515-281-5321
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