Job Title

ADMINISTRATIVE ASSISTANT 2

Auto req ID

4576BR

Location

Polk County

Department

009-Agriculture

Salary Minimum

$35,110

Salary Maximum

$51,646

Job Description

Position open ONLY for permanent State of Iowa Executive Branch employees.

Administration of Johnes, Scrapie, CWD, NAIS, Pseudorabies, FAD, HPAI, LPAI and Market Swine federal cooperative agreements.  Assist with writing of the agreements, track financial receipts for each grant, complete quarterly reports and provide assistance to other staff in completion of reports.  Knowledge of state and federal guidelines for cooperative agreements.  Work with USDA to ensure all documentation is completed for grants.  Provide statistical information and requested.  Research and draft appropriate responses to research project requests and request to market biological products in Iowa.

Provide administrative support for the state veterinarian.  These duties include: answering telephone calls; scheduling and completing requests for travel; maintaining a schedule and appointment calendar; collect, verify and process leave requests, timesheets, expense vouchers and work summary reports from all  employees under the supervision of the state veterinarian; schedule printer and fax machine maintenance.

Provide administrative functions for the Animal Industry Scrapie and Avian Influenza Programs.  Such duties include being the liaison with the USDA office for quarantine releases, tracking high risk trace animals, maintaining files and test information, handling routine correspondence and monitoring the activities associated with these programs.  Provide communication to the industry, producers, and the public as necessary.  Monitor testing results for equine infectious anemia.

Miscellaneous duties.  Become familiar and competent in all areas of the bureau so as to provide assistance and to maintain continuity during absences.  Special research projects relative to program areas, statutory changes, compliance matters, and other related areas will be required with reporting to the supervisor and upper level management.  Administrative reports including budgetary and staffing reports will be prepared and presented as needed.  Assist in the preparation and distribution of exhibit regulations, communication and scheduling staff for inspection duties at the Iowa State Fair.   Maintain supplies; prepare existing and new forms and materials for printing and distribution.  Provide statistical information and reports as requested.

Minimum Qualifications

Graduation from an accredited college or university and experience equal to one year of full-time administrative or technical support work (e.g., determining budget, personnel and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).

For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Additional Qualifications

In addition to applying through the Department of Administrative Services, at the request of the hiring agency (Agriculture), please submit a cover letter and resume to Gloria Stinson, HR Associate, Iowa Department of Agriculture,  Wallace Building, Des Moines IA  50319 or fax to 515-281-8503 or email to gloria.stinson@iowaagriculture.gov

Post Close Date

23-May-2008

To Apply:

Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on “Apply for Job Vacancy(s)” button.  You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.