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Employment Opportunities

Job Title RECEPTIONIST
Auto req ID 14221BR
Location Polk County
Department 009-Agriculture
Salary Minimum $25,459
Salary Maximum $36,233

Job Description

Serves as the main receptionist for IDALS.  Greets and announces visitors to the requested party either by telephone or in person and awaits instructions from the requested party as to whether and when the visitor can be seen so that the office can operate efficiently and orderly.   Has all visitors to IDALS sign register for security purposes.   Signs for deliveries or contacts appropriate party and directs delivery person to the correct location.   

Operates telephone switchboard consisting of the main IDALS telephone line so that incoming calls are answered in a courteous, professional manner.  Calls are routed and announced to the receiving party.  Effort is made to assure that caller is directed to the correct location to avoid multiple transfers.  If not available a message will be taken.   Messages are delivered in a timely manner. 

General office duties including but not limited to opening, sorting, and date stamping mail;
typing letters, forms, labels, envelopes or other material from rough drafts or instructions from supervisor; stuffing  envelopes or preparing brochures for
mailings; mailing out information packets or IDALS promotional items upon request.  

Assist other areas of IDALS with miscellaneous duties as needed and approved by supervisor.

Minimum Qualifications

The equivalent of one year of full-time experience in general office, sales, reception, tour guide or related work experience which involved direct and regular contact with people.

For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Additional Qualifications

In addition to applying through the Department of Administrative Services, please submit a cover letter and resume to Gloria Stinson, HR Associate, IDALS Personnel Bureau, Wallace Building, Des Moines, IA  50319; fax 515-281-8503; or email Gloria.stinson@iowaagriculture.gov

Post Close Date

23-Aug-2014

To Apply:

Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on “Apply for Job Vacancy(s)” button.  You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.

 

Job Title

SECRETARY 2

Auto req ID 14199BR
Location Lee County
Department 009-Agriculture
Salary Minimum $32,905
Salary Maximum $48,193

Job Description

Support to the staff/office - prepare correspondence, news releases and agendas as needed; answer all incoming phone calls and route to appropriate staff member; act as initial contact for all individuals  entering office; assist DSC staff in completing travel requests; maintain adequate supply of handout information, brochures and job sheets; order supplies as needed; open mail; maintain all case files; assist in publication of annual report; etc. 

NRCS – Submit quarterly postage and vehicle reports; order repair of office equipment when necessary; responsible for maintaining adequate inventory of all disposable office supplies; assist DC in notifying producers of yearly status reviews and scheduling field  visits; mail status review results to producers; schedule, obtain meeting facility and mail all invitations and follow-up contact, attend meeting and prepare and distribute minutes for all locally led meetings; scan EQIP documents and transmit request for  payment; respond to area office requests for information or special reporting. 

District Activities – Confer with chairman on upcoming activities, meetings, district policy and priorities; serve as secretary for the district; secure district bills, receipts and financial documents and prepare monthly treasurer’s report; serve as receptionist for district office. Forward correspondence received in office to commissioners and assistants concerning action alerts, legislation, upcoming meetings and state and national association information when pertinent or requested by chairperson. 

Division Activities – Assist with the IFIP, REAP cost-share, Watershed Protection, WPF (where applicable), and other DSC programs by providing program and financial incentive information as requested; process all FARMS applications, amendments, maintenance agreements and vouchers; complete quarterly reconciliations and send to the Division within the appropriate time frame; maintain accurate ledgers for cost-share programs and water quality projects if not included in FARMS.  

Training – Work with field representative and district conservationist to prepare annual  development plan to enhance skills and abilities.

Applicants must possess the ability to type 40 wpm net and provide verification of  typing score PRIOR to the closing date of this vacancy.

Minimum Qualifications

Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties.

For additional ways to qualify, please click on this link to view the job description and minimum qualifications.

Typing Requirement: Applicants must possess the ability to type 40 wpm net. You must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)

Additional Qualifications

In addition to applying through the Department of Administrative Services, please send a cover letter and resume to Gloria Stinson, HR Associate, IDALS Personnel Bureau, Wallace Building, Des Moines, IA  50319; or fax to 515-281-8503; or email Gloria.stinson@iowaagriculture

Post Close Date

25-Aug-2014

To Apply:

Submit a completed Iowa Department of Administrative Services - Human Resources Enterprise (DAS-HRE) application form by the closing date. To complete an electronic application form, click on “Apply for Job Vacancy(s)” button.  You may also mail an application form to: Iowa Department of Administrative Services - Human Resources Enterprise, Hoover State Office Building, 1305 East Walnut, Des Moines, IA 50319-0150 or fax your application to (515) 281-7970.

 

Mailing Address: IDALS,  Wallace State Office Building,   502 E. 9th Street,  Des Moines, IA 50319:     PH: 515-281-5321
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